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LIVECYCLE ES4 OVERVIEW

Business Process Management

Last updated 1/15/2015

Email notifications

Email notifications are a common mechanism for notifying users that a task is assigned, escalated, or must be

completed. In LiveCycle, you can modify email notifications on a per-task basis, enabling more contextual content and

flexibility. You can also create email templates on a per-task basis.

Out of office

A common problem occurs when tasks are assigned to users who are out of the office due to business travel or vacation.

In LiveCycle, users can leverage Workspace to define when they are out of the office. Users can also assign tasks to

either delegate to another person or remain in their task list.

Note: The Flex Worksapce is deprecated for AEM forms. It is available for the LiveCycle ES4 release.

Workspace

LiveCycle Workspace ES4 is a brand new HTML Workspace that matches the capabilities of the existing Flex-based

Workspace, and makes it easier to integrate Workspace components with web applications. Using Workspace end

users can initiate and participate in form-based business processes by using just a web browser.

Note: The Flex Worksapce is deprecated for AEM forms. It is available for the LiveCycle ES4 release.

For more information, see Working with HTML Workspace.

Using Workspace, users can perform these tasks:

• LiveCycle Workspace ES4 is a brand new HTML Workspace that matches the capabilities of the existing

(Deprecated for AEM forms) Flex Workspace, and makes it easier to integrate Workspace components with web

applications.

• Participate in task management from more devices and form factors. It allows for task management on clients

without Flash Player and Adobe Reader.

• Facilitate rendition of HTML Forms, besides PDF forms and Flex forms.

• Extend and customize the HTML-based Workspace and reuse its components in your own web applications. As

the HTML Workspace is components-based, all the components can be reused in to your web applications.

• The capability to integrate with a third-party application can be used to bring your workflows entirely to LiveCycle

Workspace. For example, you can render Correspondence Management tasks and complete a task involving CM

without leaving LiveCycle Workspace.

• Manager View allows organizational managers to access or act on tasks of their reports. Managers can also drill-

down, in the organization hierarchy, to tasks of their indirect reports. Also, user avatars can be configured to show

the imagesof the user and her reports.

• Fill forms that initiate a business process.

• Complete tasks by responding to email notifications that they receive for new tasks. Developers can include user

actions in the email message as links. Users either click the action in the email message or reply with the action as

the first line of the reply message.

• Open forms that were routed to a user or to a group queue to review, approve, or provide more information.

• When users open their task, they can add comments to it and view the comments that other reviewers added. Users

can also see which action other users selected when they submitted their task.

• Add attachments and comments to a task and restrict access.

• Search for forms that are part of a completed business process or active processes that the user initiated or

participated in.

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